Bristol Churches Event Coordinator
This role will suit people who have:
- an interest in events management and marketing and an enthusiasm for the work of the CCT and determination to make events a success
- an ability to respond proactively to new opportunities
- excellent interpersonal skills
- the ability to work well with staff and other volunteers as part of a team but also on your own initiative
About the place
St John's is part of the very fabric of Bristol - it was built into the city walls in the 14th-century, acting both as part of the city's defences, and as a place for travellers to offer prayers before a journey. As you walk down the slope of Broad Street, the view of the Gothic city gate with the elegant perpendicular spire of St John's rising above is stunning. Monuments in the chancel and in the vaulted crypt beneath, testify to the wealth and business activity of the city in Medieval times and later.
St Thomas' church is an elegant Georgian survivor in a city centre location. A handsome late 18th-century church, designed in 1789 by local architect and carver James Allen to replace a Medieval church deemed unsafe for use. Allen retained the 15th-century west tower of the old church, intending it to be 'raised and modernised' in a Classical fashion, but the plan was never carried out and the church is an unusual - but pleasing - blend of both periods, with one of the best interiors in Bristol.
Little now survives of the old parish buildings, once home to rich clothiers, glovers, glassmakers and wine importers whose trading activities supported the church.
About the role?
The Events Coordinator will support the work of The Churches Conservation Trust (CCT) in Bristol, helping to promote for the use and hire of two Bristol churches. Both churches have the potential to be unique venues in the city. Duties will include marketing the churches as venues and establishing stronger links to the cultural networks across the city. This opportunity has the potential to be very flexible and offers excellent scope for development.
- Marketing and promoting the hire of the two Bristol churches, seeking out new audiences and new opportunities to utilise these fantastic spaces. In the past both churches have been used for diverse events such as pop up shops and restaurants, film screenings, filming venues, private parties, lectures and much more.
- Liaising with potential hirers, showing them around the sites and explaining the rental process.
- Understanding, and being able to explain to hirers, issues around event access, press and public relations, event licensing, Health & Safety etc
- Ensuring all applicable pre-event paperwork is completed and submitted by the hirer before their event.
- Negotiating hire rates and Issuing invoices for hire.
- Where applicable, coordinating volunteer event stewards.
- Carrying out pre and post event site checks.
- Building a database of customers and hirers
- Supporting the Churches Conservation Trust in managing special events at the church such as Heritage Open Days in September.
- Supporting the fundraising challenges facing the Churches Conservation Trust by helping to promote CCT and its work throughout the city.
- Being an active part of a developing volunteer team, supporting your peers and attending training workshops where necessary.
- Becoming familiar with and following the Trust's Health and Safety Policy at all times
Support/training: There will be a full time member of CCT staff to support you in your role based at St Thomas' church, 5 minutes walk from St John's.
You will receive ongoing close support from the Volunteering Officer (full time staff) and other members of the close knot staff team in the office at St Thomas'. You will also be part of a wider team of 30+ volunteers based at these two churches who meet on a monthly basis and receive a monthly email update specifically for the team. There will be opportunities to attend CCT events and workshops and any other specific training needs will be considered.
Time commitment: Flexible but 16 hours a month minimum. Some of this time could be spent working from home. You will need to spend some time in the churches, occasionally attending events (often in the evening).
Expenses: Out-of-pocket travel costs between home and volunteering place will be paid, and other reasonable expenses agreed in advance